2008 Trade Show Vendor Guidelines

Nick D'Ambrosia, PGI Trade Show Chair
2951 State St.
Hamden, CT  06517
Cell  (203) 668-7811
Office  (800) 656-2460, ext. 212
Email  nicksent@aol.com

REGISTRATION OPENS MAY 15th!  If you are planning on participating as a vendor, please follow these guidelines and get your registration in early:

1)      Registration is to be directed only to the Trade Show Chair.  Registration forms are required and are currently available on the PGI website or directly from the Trade Show Chair upon request via email.

2)      Space will be assigned on a first come, first served basis.  The Trade Show Chair will work as diligently as possible to accommodate all placement requests.  Wall space is preferred by most vendors and will be sure to sell out quickly.

3)      Registration closes July 18^th.  No standard registrations will be accepted with a postmark later than July 18^th.  Late registrants will be considered with appropriate reason until July 31^st and a $25.00 per table late fee will apply.  All registrations must be received (not postmarked by) July 31^st in order to participate in the 2008 trade show.

4)      Vending fees are $65.00 per table.  All tables will be the same cost and wall tables will be available on a first come, first served basis.  (In addition, there will be a $75.00 per vendor clean-up deposit required, which is fully refundable upon your departure if your area has been left clean.)

5)      Please note that you MUST be registered to attend the convention in order to participate in vending at the Trade Show.  Please see Robin Cleveland for information on membership and/or convention registration.  Robin will receive lists of those vendors scheduled to participate in the Trade Show and you will be required to register for the convention prior to setting up your booth, so please do so in advance.

6)      There is no charge for the use of electrical outlets or for the use of one phone line that will be available for the use of credit card transactions only.

7)      Payment by check is required to make your reservation complete.  Please submit your payment in full, made out to PGI, Inc. or Pyrotechnics Guild Int’l., Inc., along with your registration form.  Please do not make your checks out to the Trade Show Chair.  If incomplete forms or payments are submitted, you will not be registered for the Trade Show.

8)      NEW! Cancellation Policy.  There will be no refunds made for payment of Trade Show booth space, except for special circumstances and those must receive Board approval.  In the event that a cancellation is approved, there will be a 20% cancellation fee assessed.

9)      For Collectibles, Class C and Chemical Sales, please see the appropriate Chair.  No live materials or chemicals are permitted in the Trade Show.

10)  Sales will not be permitted to non-members.  All vendors and those in attendance must display their PGI 2008 convention name badge.

11)  Trade show tables will be large 8’ tables.  If you reserve 2 tables, please count on your available space being approximately 16’ wide, with approximately 5-6 feet behind your tables.  If you require additional space to either side of your table(s), then you should purchase additional space.  We anticipate all space being sold, so please plan ahead to make sure your needs will be met at the event.

Thank you for your participation with the 2008 PGI Trade Show!

We are looking forward to a fantastic event for all participants!!